Who are allowed to enter Performance Record Notes on an employee?
Only the assigned Appraisor in the system (direct line manager) of the employee. The reason for this is that managers should not allow others to enter such performance notes that have not been passed (vetted) by them first. Managers must get such suggested notes via email/letter or verbally from others (ask clarifying questions if necessary, and even reject it) and then enter the details in a Performance Record Note themselves, with a reference to the source person, e.g.: “Note entered on behalf of (manager) Joe Bloggs, after being discussed with (employee) Jane Soap”. This channelling of performance notes via the line manager is necessary to protect the employee and to ensure that all stays above-board and legal. Otherwsie it can also too easily become a free-for-all, and a consequently very negative experience for the employee.
