What kinds of things should be kept in employee personnel files?
It is good and common practice to keep personnel files for each of your employees. These files should contain important job-related documents, such as the employee’s job application, offer letters, any employment contracts, information relating to any medical benefits, salary information, miscellaneous benefits, required government documents, performance evaluations and any documents relating to employee discipline. However, it is important to be aware of other laws regarding employee documents. For example, I-9 forms must not be kept in an employee’s personnel file. Instead, you must complete and store employee I-9 forms in a separate folder. (I-9 Forms are provided by the United States Citizen and Immigration Service and are related to an employee’s eligibility for employment). In addition, any medical records that you keep of your employees should not be stored in that employee’s personnel file. The Americans with Disabilities Act provides strict rules that must be followed with reg
