What is acceptable documentation?
The ACCESS Program Counselors will assess your documentation and let you know if it is acceptable or unacceptable. For the most part, documentation should be current (within the past three to five years); it should be from a certified professional in the medical field, psychological field, or educational field; it should include a diagnosis; show a medical history of the disability; and it should list the functional limitations resulting from the disability.
If the test was administered by a school or school psychologist, the acceptable format is: • An original or notarized copy of the report from the school psychologist, on school district letterhead, signed by the psychologist; OR • An official school transcript (with the school seal or sealed in a school district envelope); OR • A letter from the school guidance office, on school letterhead, signed by an administrator. If the test was given by an individual psychologist, the acceptable format is: • Documentation on psychologist, clinic or agency letterhead; • The candidate’s name; • The date of test; • The name of test; • The full scale IQ and percentile; • The original signature of the psychologist giving the test; AND • The inclusion of the psychologist’s license number. If the test was given by the armed forces, the acceptable format is a notarized copy of the record or the record sent from the National Personnel Records Center.
