How do I design and maintain an electronic filing system?
If a filing system is designed well, secure, and well maintained, it provides authorized users with easy and consistent access to organizational records. Measures can be put in place for naming documents, version control, and authentication that make it easy for users to locate the document and version they want and to ensure that documents retrieved from the filing system have not been altered. The repository can be designed with controls to prevent unnecessary duplication of records and to permit regular removal of obsolete records. Administrators must plan for and design a filing structure that can adequately support operational needs and record keeping requirements. How long am I required to retain documents in the electronic filing system? Agencies may delete, purge, or destroy records provided they have been retained for at least the minimum retention established by and approved records disposition schedule and the records are not being used for a legal action or audit. SARA appr
