How do I access Foundation or Commission funds for an expenditure?
You should use your regular University account and regular University forms. Neither Purchasing, AP nor Human Resources can enter a Foundation or Commission account number into our payment system. You should then process the proper Foundation or Commission form to reimburse your University account for the expenditure. Wait until the purchase has been posted to your account so that you know the actual total to be reimbursed, including any sales tax, shipping, etc. Provide a copy of the Purchase Requisition, DEV, PAF, etc. Reimbursements can be done on an item basis, or you can request them periodically when several CEF or HCHEC funded purchases have been made. Exceptions: If Foundation or Commission funds are free of restrictions and your planned expenditure cannot pass state procurement requirements, you have two choices. You may use a 19-account and reimburse it with Foundation or Commission funds, as detailed above. Or you may make the purchase directly from Foundation or Commission
