Are records of contractors subject to the FOIP Act?
• The definition of “employee” in the FOIP Act includes a person retained under contract to perform services for the public body (section 1(e)). • A record may be under the control of an institution where a contract permits the institution to inspect, review or copy records produced, received or acquired by a contractor. • Often post-secondary institutions have contracts with an organization to provide some kind of service to individuals. Services such as meal preparation or janitorial services may be provided through contracts. The contractor is functioning in the place of the institution; the records the contractor creates are subject to the same privacy and access rules as records of the institution. As a result, contracts need to include privacy protection clauses, as well as clarity on control of and access to records.
• The definition of “employee” in the FOIP Act includes a person retained under contract to perform services for the public body (section 1(e)). • A record may be under the control of a school where a contract permits the school to inspect, review or copy records produced, received or acquired by a contractor. • Often schools have contracts with an organization to provide some kind of service to individuals. Services such as meal preparation or janitorial services may be provided through contracts. The contractor is functioning in the place of the school; the records the contractor creates are subject to the same privacy and access rules as records of the school. As a result, contracts need to include privacy protection clauses, as well as clarity on control of and access to records. • The Managing Contracts under the FOIP Act, A Guide for Government of Alberta Contract Managers and FOIP Coordinators addresses these issues in detail and may be referred to for more information.
• The definition of “employee” in the FOIP Act includes a person retained under contract to perform services for the public body (section 1(e)). • A record may be under the control of a housing management body where a contract permits the housing management body to inspect, review or copy records produced, received or acquired by a contractor. • Often housing management bodies have contracts with an organization to provide some kind of service to individuals. Services such as meal preparation or janitorial services may be provided through contracts. The contractor is functioning in the place of the housing management body; the records the contractor creates are subject to the same privacy and access rules as records of the housing management body. As a result, contracts need to include privacy protection clauses, as well as clarity on control of and access to records. • The Managing Contracts under the FOIP Act, A Guide for Government of Alberta Contract Managers and FOIP Coordinators
• The definition of “employee” in the FOIP Act includes a person retained under contract to perform services for the public body (section 1(e)). • A record may be under the control of a library where a contract permits the library to inspect, review or copy records produced, received or acquired by a contractor. • Libraries may contract with an organization to provide some kind of service to individuals. The contractor is functioning in the place of the library; the records the contractor creates are subject to the same privacy and access rules as records of the library. As a result, contracts need to include privacy protection clauses, as well as clarity on control of and access to records. • The Managing Contracts under the FOIP Act, A Guide for Government of Alberta Managing Contract and FOIP Coordinator addresses these issues in detail and may be referred to for more information.
• The definition of “employee” in the FOIP Act includes a person retained under contract to perform services for the public body (section 1(e)). • A record may be under the control of an institution where a contract permits the institution to inspect, review or copy records produced, received or acquired by a contractor. • Often post-secondary institutions have contracts with an organization to provide some kind of service to individuals. Services such as meal preparation or janitorial services may be provided through contracts. The contractor is functioning in the place of the institution; the records the contractor creates are subject to the same privacy and access rules as records of the institution. As a result, contracts need to include privacy protection clauses, as well as clarity on control of and access to records. • The Managing Contracts under the FOIP Act, A Guide for Government of Alberta Contract Managers and FOIP Coordinators addresses these issues in detail and may be r
