Would it be “legal” for a department to use cellular phones to replace existing telephone lines on campus? Can we issue cell phones to department members for University business?
Some departments, especially those who have employees who move around campus a lot as part of their duties, or who have employees who must be reachable at all hours (such as Communications Services, Housing and Residential Services, the Police, or Facilities Management), have used cell phones to augment their usual business lines for years. There may be some ethical or policy questions about purchasing cell phone service (or prepaid calling cards, for that matter) that would not be used exclusively for University business, or that are issued to staff or faculty who do not have a need to be contacted at all hours of the day or night. Certainly plans that provide a certain amount of free minutes do not provide the type of call accounting that will allow departments to distinguish between personal calls and University business calls. Departments should consult with Accounting Services & Controls and Audit Services to ensure that their planned use of cell phones is in compliance with all U
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