Why should invoices be sent directly to Accounts Payable by the vendor?
• Accounts Payable is responsible for the payment process as is specifically outlined on all purchase orders. In addition, vendors direct their calls to accounts payable. In order for accounts payable to possess the documents necessary to manage the payment process and to efficiently answer vendor questions, it is important to centralize the initial receipt of invoices. • When a purchase is made without a purchase order, a voucher must be attached to the invoice for proper documentation of departmental approval and budget line item assignment. • Vendor trade discounts are monitored by accounts payable. If an invoice must be paid within a short timetable to take advantage of a trade discount, the likelihood of a timely payment is higher if Accounts Payable receives the invoice directly from the vendor. • If a purchase is made through the use of a purchase order, there will be no need for the department to see the invoice since they will forward the receiving copy of the purchase order t
