Why must convenience checks be bulk funded and what is the rational behind it?
Convenience checks must be bulk funded to ensure the underlying obligation is recorded in the accounting system that will support the disbursement(s) anticipated when using the convenience checks. If the funds disbursed via convenience checks are not obligated, there is the possibility of an ADA violation if more funds are expended (disbursed) than available (appropriated) for a particular program/account. The underlying rational of bulk funding convenience checks is to ensure all funds available for expenditure are obligated first before disbursed. Convenience checks are typically used to purchase goods/services (accounts payable). Once funds become available for expenditure on goods/services, the obligation/disbursement/expenditure process begins with a contract or purchase order which legally obligates the government to pay for the goods/services in the amount stipulated by the contract/purchase order. When the goods/services have been delivered/performed, the bill becomes due. In p
