Why is the DIA creating a DMS?
At present, the DIA maintains 40 years of court records in paper form held in approximately 30,000 boxes (mostly standard issue state records boxes). This includes nearly 9,000 boxes that are stored in the DIA’s Boston facility; the remaining boxes are stored at the State Archive at Columbia Point. The agency pays significant amount of rent simply to keep boxes of documents on hand; most of which will never be accessed after the case is closed. The Department of Industrial Accidents is seeking ways to operate more efficiently and to lower costs for the agency as well as its constituencies. One way the agency can save time, effort and money is to eliminate the need for paper files by maintaining all court documents in an electronic format tied directly to its Case Management System (CMS) file.
