Why do departments have to keep backup for IDTs and billing detail (4.1.002)?
Departments that are audited must show backup for all expenditures or else pay back the state and federal government. The RRS states such records must be kept 3 years beyond the end of the fiscal year in which the expenses were billed. Departments may keep the current year + 1 year in the department and send the other two years to the UT HSC Warehouse with a date to destroy the records written on the box. Remember, federal grant fiscal records should be kept for 6 years after the completion of the grant.
