Why are some Purchasing Card transactions taxed by DaFIS? What do I do if a transaction has been taxed twice?
A. California vendors are required to collect California sales tax. Vendors outside of California may or may not collect California sales tax. If an out-of-state vendor does not collect California sales tax, the tax must still be paid on the purchase. In this case, tax is paid to the State of California, not to the vendor. In order to ensure that taxes are collected for out-of-state vendor purchases, the system automatically adds a tax line. In some cases, you may have processed a transaction to an out-of-state vendor who has already collected sales tax. If you notice that the transaction has been taxed twice (once by the vendor and once by the system), please fill out the Purchasing Card Duplicate Tax Form. Tax Accounting will automatically receive a copy of this form via e-mail and will reverse the duplicate tax from your transaction. In addition, Tax Accounting will add the vendor to a table so that a duplicate tax will not be added to future purchases. You will receive confirmation
