Why are invoices that are prepared by departments parked?
The department billing specialist enters pertinent information into SAP for the creation of the invoice. No system checks are done on parked documents as this is a holding area. The invoice is parked until Shared Services reviews the information for accuracy. Once Accounts Receivable Shared Services approves the document it is then posted which creates all financial transactions. When a billing specialist parks a document the data is saved but no financial postings are made. Invoices are only sent by Shared Services after a parked document has been posted. Parked documents are reviewed by Shared Services within 48 hours of its creation. If a parked invoice is incorrect, an email will be sent to the originating party. Pertinent information for creating a parked document is customer number, document date, posting date, amount, text (description), general ledger account, fund and cost center or internal order. Documentation to support the invoice should be sent via fax or an email attachm
