Who is covered under FERPA?
• A person’s “educational record” is covered under FERPA starting when the person is “in attendance” at a post-secondary institution, i.e., becomes a student (i.e., enrolls or registers for one or more classes) at the institution. • FERPA does not apply to records of applicants to the University. • Coverage under FERPA ends at the person’s death. What is an “educational record”? An educational record is, with limited exceptions; any record from which a student can be identified and maintained by the institution or an authorized party. Educational records include any records in the posession of an employee that is shared with or accessible to another employee. The records can be handwritten, print, magnetic tape, film, diskette, electronic image or other format or medium. The most commonly thought of documents are the grade report and transcript. What is not an “educational record”? The following documents and information are not part of the student’s “educational record”. Law enforceme
