Who can approve a request (check request, expense report, requisition or purchase order change form) that is sent to Accounts Payable?
The Dean, Department Chair, or Director who is responsible for each programs budget has the authority to assign individuals approval authority. The levels of authority differ in various programs/departments; check with the Dean of the department to verify who can approve. All Clubs/Organizations will require an Officers approval in addition to the Advisor or Student Affairs Representative. Once the approval authorities are established, an Accounts Payable Signature Authorization Form needs to be completed for each program/department. The A/P Signature Authorization Form and instructions are located on University of La Vernes website under Accounts Payable. A new form needs to be completed each time there is a change in approval authority. If a name is just being added or deleted, the new/updated form needs to include all individuals names and signatures, not just the approval name being changed. No one has the authority to approve her/his own request.
The dean, department chair, or director who is responsible for each program’s budget has the authority to assign individuals approval authority. The levels of authority differ in various programs/departments; check with the dean of the department to verify who can approve. Once the approval authorities are established, an Accounts Payable Signature Authorization Form needs to be completed for each program/department. The A/P Signature Authorization Form and instructions can be located at www.ulv.edu/finance. A new form needs to be completed each time there is a change in approval authority. If a name is just being added or deleted, the new/updated form needs to include all individuals’ names and signatures, not just the approval name being changed. No one has the authority to approve her/his own request.
