When should I use a Speedchart PO?
The implementation of Procure to Pay (P2P) reduces the need for Speedchart PO’s, as more Purchase Orders ( PO’s) are created as a part of the purchasing process. If there is a PO in the PeopleSoft system, detailed expenditure coding and cost distribution is handled within the system. Therefore, when there is a true Purchase Order (PO), that number should be used, not a Speedchart PO. There are, however, a great number of instances when a “Speedchart PO” is used in the ordering and purchase of goods and services. While a Speedchart by itself is not a purchase order, when it is followed by a departmental delegation code plus the four digit department reference number, it may be used as a Speedchart PO for purchases. When the right Speedchart is used when placing orders and submitting invoices for payment, purchases get charged correctly.
