When processing a Vendor Invoice against a Purchase Order, when is a Change Order required?
A. A Change Order needs to be processed by Purchasing if the invoice from the vendor indicates: • a total amount that is $100 or greater than the PO amount; or • additional quantities/items not specified on the PO and the department wishes to keep them. To request a Change Order: E-mail the buyer who placed the original order, and indicate what changes need to be made (increased total dollar amount, additional quantities or new items not specified on PO). If the vendor invoice is less than the PO amount or the vendor ships fewer items than indicated on the PO, a Change Order is not required. As necessary, an additional line item can be added to the DaFIS AP Vendor Invoice document with an Adjust Credit commodity code to subtract the price difference.
