When do travel reimbursement requests require ORS approval?
Research Services review and approval is required only on travel reimbursements that include either foreign travel or entertainment expenses. When reviewing reimbursement requests, ORS determines the general allowability of the cost category, while it is the responsibility of the PI and business administrator to determine the allocability and timeliness of the charge. For instance, if a request is made for reimbursement of a trip to London to present a paper at a scientific meeting, ORS would determine if foreign travel was allowed by the sponsor and, if federally funded, was a US carrier used for the flight. It is up to the department to determine that the trip was directly related to the sponsored project being charged, that the charge is made in a timely manner and that the appropriate documentation is provided.
