When are supervisor notes considered agency records?
• Supervisor notes are agency records when they are: • Used as the basis for an employment action; and • Otherwise made a part of an employees personnel file and treated as official agency documentation. • Supervisor notes are NOT agency records when they are: • The personal property of the supervisor only; • Never circulated or shared with others; • Never passed to replacement supervisors or those acting in the absence of the supervisor; • Used as memory joggers only; and • Not used as official agency documentation.
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- When are supervisor notes considered agency records?
