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When are individuals being reviewed to be informed of the votes of the faculty committees, the written assessments of the faculty committees, heads, and deans?

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When are individuals being reviewed to be informed of the votes of the faculty committees, the written assessments of the faculty committees, heads, and deans?

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At the time of completion of the review at that stage of review. For example, when the voting faculty have prepared their written assessment, when the vote of the faculty is taken, and when the department head has completed the department head’s recommendation, these pieces of information are to be added to the dossier and supplied to the individual being reviewed; it is the responsibility of the head to assemble these materials and to provide them to the candidate. Provision is made for an allowable time (5 days) for the candidate to respond. The response to the departmental review is to be directed to the head, shared by the head with the departmental voting faculty (DVF), and added to the dossier before formal transmittal to the dean. Similarly, the response to the college review is to be directed to the dean, shared by the dean with the college committee and the head (who is to share it with the DVF), and added by the dean to the dossier before its formal transmittal to the Provost

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