What’s the first step in preparing for a crisis?
First, create a comprehensive directory of the organization’s staff, board and key volunteers. Include home addresses, phone/fax/wireless/beeper numbers, as well as emergency contact information. Distribute the list to employees and keep copies off site, as well as in your offices. Update and redistribute the list at least once a year, or more often if you have a high turnover rate. Next, maintain a backup of your computer file server and key databases, and financial files. Update the backup every week (at least) and store a copy off site or in a fireproof safe. Then, conduct an inventory of your nonprofit’s assets. Include equipment, furniture, databases, records and anything else you need to fulfill your mission. Your inventory should include brand names, model numbers, equipment/system location, purchase price and other key details. Store a copy of the inventory on site (preferably in a fireproof safe) and off site. Finally, identify an attorney licensed in your state who you can ca
