What specific documentation should employers retain in personnel files for their guards?
Security guard employers should, at a minimum, retain one copy of each of the following in their personnel files for each of their guards: • the completed, signed application • original certificate showing completion of an 8-hour pre-assignment course • signed DMV Informed Consent • NYS fingerprint card (not required to be retaken when guard is already registered prior to this employment) • FBI fingerprint card (not required to be retaken when guard is already registered prior to this employment) • any additional documentation requested in response to specific questions on the application form; and • if employment will commence with filing of the application, the Notice of Employment section which must be completed by the employer.
