What should/should not be included in an employees personnel file?
Generally, information related to employment-related decisions should be kept in the employee’s personnel file. The following are examples of employment decisions: hiring, termination, status changes, performance evaluations and training development. An example of appropriate documents would include: applications, resumes, education records, letters of recognition, disciplinary actions, performance evaluations and training programs attended. Records that should be retained, but in a separate location, include authorization to work documentation, medical and insurance records, workers compensation information, garnishment orders as all of these documents may contain information that should not be consider when making employment decisions. When are employers required to obtain I-9 information? The Department of Homeland Security requires that an employer certify an employee’s authorization to work within three days of hire. The employer is required to complete and retain an I-9 form cert
