What should individuals do about PC Word documents and e-mails containing Social Security Numbers?
Word documents and e-mails that contain Social Security Numbers do not need to be converted as long as access to these files is limited and secured. If files are being kept for historical records but are not used regularly, the data should be moved to another source (i.e. CD, microfiche, paper) and secured offline. All unnecessary files/e-mails/documents containing SSNs should be deleted.
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