What should I do if the message on the Enterprise Leasing website says, “Sorry, this branch will be closed that day. Please choose another date.”?
ANSWER – The traveler prints the page showing the message and attaches it to the Travel Reimbursement Request Form; the traveler can use this documentation to further calculate the additional day(s) expense as part of the cost analysis for justifying taking his personal vehicle and getting reimbursed at the higher mileage rate. IF THE COST ANALYSIS SHOWS IT’S CHEAPER TO RENT THE CAR, then you should either rent the car OR expect to be reimbursed at the LOWER MILEAGE RATE–unless you SHOW in writing the other administrative costs associated with renting the vehicle. If the final cost analysis shows it’s cheaper to rent the car, and you take your personal vehicle, you will be reimbursed the LOWER mileage rate. All documentation must be attached to the Travel Expense Reimbursement Form. IF THE TRAVELER RENTS A VEHICLE, the traveler should print this page to justify renting the vehicle for an additional day that the car rental agency was not open. All documentation must be attached to the
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