What should an employee do if a hotel refuses to accept the tax-exempt form?
Employees should be sure to present the tax-exempt form to the hotel at check-in. If the hotel refuses to accept the tax-exempt form at check-in, the employee should attempt to resolve the issue with hotel management before checking out at the end of their stay. If the matter is not resolved by the time the employee checks out, the employee should pay the tax. The employee should explain the payment of the tax as an unusual expense on their travel expense statement. The Budget Office will reimburse the employee for the hotel/motel tax if the employee provides us with the following information: employee name; date(s) of lodging; name, address, and telephone number of hotel.
