What records are available for public inspection, and at what point in the contract award process may they be inspected? Is there a fee?
A City contract is available for inspection by any member of the general public ONLY after it has been awarded. The City cannot release any contract information (except for informal bid tabulations) before a contract has been awarded. The only exception is bid tabulation sheets, which are compiled at the daily bid openings. You may get a copy of the bid tabulation you are interested in by requesting it from the Purchasing Department. Due to the volume of requests, we cannot fax bid tabulations. Please note that these documents are non-binding, pending the outcome of inspection of bids received. If you would like to inspect a City contract, you must send a letter to Purchasing Manager. If you are a member of the news media and would like a copy of a City contract, please request this through our City Clerks Office. Please provide a Bid Number and bid description if you have it. You may fax, e-mail or mail the letter to the Purchasing Department.
Related Questions
- When is it appropriate to award a contract under the JWOD Program? At what point in the process is a contract awarded for a JWOD project?
- What records are available for public inspection, and at what point in the contract award process may they be inspected? Is there a fee?
- What types of records are exempt from public inspection?
