What must labor organizations using e-mail as a means of dissemination do to meet the notice requirement?
A. If a union chooses to use this method, it must maintain an updated list of members’ e-mail addresses. A labor organization that relies on e-mail to provide notice has the burden of proving that notice has been sent to an operational e-mail address of the member to whom the message is directed. For this reason, the Department encourages unions to maintain records in electronic or other format to show when and to whom the e-mails have been sent and notification that the e-mail message has been received, or is undeliverable. Where a union does not have a member’s e-mail address on file or an e-mail is “returned” as undeliverable, it must provide notification to the member by hand delivery or regular mail.
