What line in the budget should we use to charge transportation cost for the IACEA awareness day?
A13. As with all costs, the purpose of the activity will determine where the costs will be charged. If staff are attending the IACEA Awareness day then the cost of transportation should be charged to the administrative line as this is an administrative activity. If however, students are attending and the program has spent time in the classroom discussing the process of government and the students will be visiting with their legislative leaders or visiting other historical sites in Springfield then the trip would be classified as an instructional field trip and the costs would be charged to the Instructional line in the budget.
