What kind of documents must the LPA submit to substantiate work costs?
A. A Set up Form must be submitted for each project before the LPA commences work on the unit and before any request for disbursement is submitted. A Set up form must be submitted for any project receiving a commitment on or after October 1, 2007. The Set up form should only be submitted after the LPA has executed a written agreement with the property owner to do the specific work. LPAs may then draw funds by submitting an Access to Home Disbursement Request. Funds may only be requested for costs that have been incurred and must be accompanied by Project Detail Sheets and “before and after” photographs of the work. Disbursement Requests submitted without photographs documenting the modifications made will be rejected and returned to the LPA. These forms and instructions are available on the DHCR website: www.dhcr.state.ny.us Copies of work write-ups, staffing records, invoices for materials and labor, cancelled checks and any LPA inspection reports of the completed work shall be mainta
