What is the required content for techncial committee meeting minutes?
All INCITS Organizational Entities (IOEs), except ad hoc groups, are required to produce minutes of their meetings. Minutes shall be distributed within four weeks after the adjournment of the meeting. When prepared by someone other than a member of the Secretariat staff, the draft minutes shall be reviewed by Secretariat staff prior to distribution to the committee. The required contents of minutes are as follows: • Date(s), location(s), Chair, Secretary, hour of opening and adjournment. • Summary of significant actions taken. • List of all attendees. • Approved agenda (or approved changes to draft agenda). • Approval of previous meeting minutes. • Each motion seconded and not withdrawn, identifying maker of the motion, the fact of a second, and the voting results. • Future meeting schedule. • List of action items assigned to members. Individual remarks or detailed transcripts need not to be recorded; however, any specific statement should be recorded when requested by the Chair, group
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