What is the Records Retention Schedule?
The Records Retention Schedule, known as the RRS, provides information on the location of records, how long records must be kept before they are destroyed, confidentiality of records, and whether records are considered vital to the institution. Each state agency must submit a revised Records Retention Schedule every three years. The next UT HSC revision is due September 2009. To facilitate this process, each UT HSC department is requested to appoint a Records Management Representative (RMR) who will work with Library staff to revise their department’s records in the RRS.
[Texas Government Code § 441.185]Records Retention Schedule: The records retention schedule is the required document that lists the agency’s records and establishes the retention period for each records series title including the length of time the records will be maintained in agency offices and inactive storage before final disposition. The document also shows the security status of the records, designates records that have archival value, verifies the record medium, and identifies vital records.
The Records Retention Schedule, known as the RRS, provides information on the location of records, how long records must be kept before they are disposed, confidentiality of records, and whether records are considered vital to the University. Each state agency must submit a revised Records Retention Schedule every three years. We have a separate records retention schedule for the University of North Texas (752), and the UNT System (769).
The general records retention schedule is issued by the Local Records Committee to serve as the retention schedule and disposition authority for records commonly held by local government agencies. The Local Records Committee is a committee which includes the State Archivist, a representative from the Office of the Attorney General, and a representative from the Office of the State Auditor. The general records retention schedules may be applied directly by agencies as authority to destroy the records listed after the expiration of their approved retention periods. It requires no further authorization or approval. The latest Records Management Guidelines and General Records Retention Schedules was approved and issued in July, 2001. • May some city records be stored in city offices other than city hall? Yes. WAC 414-12-020 and WAC 414-12-010, regulations that govern custody of public records, provide that public records are the property of the city and that they should be stored in the of
