What is the process an invoice or request for payment goes through before it is processed?
When an invoice is received in Accounts Payable, there are many steps that need to take place before it is posted to your cost object. Each invoice/request is date stamped, checked for a valid signature in the Roles Database to ensure the person signing off on the charge is authorized to sign for the cost object. Next, the invoice/request is reviewed to ensure the proper cost object and general ledger account are filled in and the explanation is reviewed to ensure the charge is valid and has a business purpose. If further approval is needed, such as OSP, Property, Procurement, or the VPF, the invoice/request is forwarded to the appropriate area(s) for review and approval. Finally, the invoice is scanned into the SAP workflow to be processed for payment by an Accounts Payable operator. If corrective action is needed, i.e. change order, line items added, etc., the invoice/request is returned to the department for further action.
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