What is the procedure for sending record boxes to the State Record Center?
The records must be official record series as described in the Records Retention and Disposi- tion Schedule approved by the Executive Board, and must have met all requirements for transfer to the State Records Center. The Records Coordinator must contact the Sate Records Center to schedule a date for shipment of the records to the Center. Scheduling of shipment dates should be done as far in advance as possible during any one calendar year. The records must be packed in official record cartons and each carton must be marked with the agency name or number, schedule item number and agency box number. It is the responsibility of the Agency to make arrangements to ship the boxes to the Center. The Center does not offer pickup services. A Records transfer List (STD-59), must be completed and submitted for the records contained in the shipment to the Center at least one week in advance.
