What is the main work of secretary in office?
If you are a Department Secretary your main duties will most likely be to make certain that the office runs smoothly. This could include many tasks such as screening phone calls, document handling, maintaining and distributing office supplies, monitoring the fax machine, copying, filing, and handling the company mail. If you are assigned to work for an individual, he/she may ask you to do all of the above, as well as make travel arrangements, bookkeeping, maintain his or her calender and Internet research. Secretarial assignments can vary, depending on the type of industry in which you work. In most cases the company you work for will have a Job Description for each position within that company. When in doubt, ask to see the job description for your particular position. Most of the job descriptions I’ve seen for “Secretary” or “Administrative Assistant” have the clause at the end that states “and other related duties as assigned”, which means they can ask you to do just about anything.
» Job description A company secretary manages the processes that ensure their organisation complies with company legislation and regulation and keeps board members informed of their legal responsibilities. By law, every company must have a company secretary. They are responsible for calling annual general meetings and board meetings and ensuring the implementation of their decisions. It is also their responsibility to register and communicate with shareholders, and to pay dividends. Ensuring that their company complies with legal and regulatory requirements, company secretaries provide a firm foundation on which companies can successfully operate. Company secretaries work in all sectors. Some act as freelance consultants. » Typical work activities A company secretary’s work covers a wide variety of functions and is partly dependent on the company for which they work. Typical work activities include: organising, preparing agendas for, and taking minutes of meetings; dealing with corresp
A secretary is either an administrative assistant in business office administration, or a certain type of mid- or high-level governmental position, such as a Secretary of State. The office title refers to a person who performs administrative or personal tasks for a superior. The executive secretary (sometimes called administrative associate) is responsible for a myriad of responsibilities. Originally when there were only typewriters the secretary spent much of the time typing handwritten documents into typed form and xeroxing. Today with computers the amount of time doing word processing has been significantly reduced. As a result the executive secretary or assistant today has a myriad of administrative duties. Often this might include managing budgets and doing bookkeeping. They might manage all the administrative details of running a high level conference. They need to have skills to update and maintain web sites. Often executives will ask their assistant to write original documents
