What is the correct process to request authorization to use federal grant monies during the current fiscal year that were allocated in a prior fiscal year and not used in that year?
A Budget Revision can be used to request authorization and schedule the funds in the current year if the funds carried over from a previous fiscal year: were previously reported to the Legislature as being carried over, will be used for the same purpose, and there is nothing particularly sensitive about the expenditures; or, the expenditures are not more than two hundred thousand. If these conditions are not met, then a Section 28 request needs to be submitted to Finance. If there is a question as to whether a Section letter should be sent, departmental budget staff should discuss the issue with their Finance budget analyst. Section 28 is covered in the seminars Budget Process, Part I. Also, see the handout “Sections 26.00, 28.00, and 28.50 Guidelines” in your binder and on the BAG website.
