What is the bidding process?
Most Purchase Requisitions/Orders are competitively bid under the following guidelines: Purchases of less than $3,000 do not require that Purchasing Services solicit multiple price quotations. However, prices must be confirmed by a written quotation (Buyers may solicit multiple quotations). In certain circumstances (emergencies), buyers may accept a verbal quote. Purchases between $3,000 & $99,999 require that Purchasing Services solicit a minimum of three (3) written price quotations. Purchases of above $100,000 require that Purchasing Services to go on public tender. An open, competitive atmosphere is beneficial to both buyer and seller, and it is our policy to foster this environment. We buy on the basis of definitive specifications, quality of product and service, competitive price and delivery.
A. The Purchasing Department’s mission is to ensure that all supplies, materials, equipment, and services are procured at the optimum combination of quality, availability, service, and price. Purchasing operates in accordance with accepted purchasing practices while promoting and developing the highest level of professionalism. Syracuse University’s procurement policies and federal rules for grants and contracts require that purchases be competitively bid. Competitive bidding is obtained according to established University procedures as codified in the Purchasing Department procedures manual. A request to waive competitive bidding procedures requires documented justification, and any waiver requires approval by the Director of Purchasing.
There are two types of auctions that we conduct. Verbal Auctions: In this process, the property is sold to the highest bidder on the day of the sale. During the auction, you have the opportunity to raise your bid to the highest amount you wish to bid. Sealed or Open Bid Auctions: Only allows you to make one bid on the property. In a sealed bid auction, your first bid must be your best bid.
