What is the best way to determine how to report expenses related to “voluntary” activities by hospital or HMO employees?
First, consider whether the activities were on paid or unpaid time. If on paid time, you may list them as direct expenses (or you may include them as volunteerism if this is easier). If on unpaid time, you should consider whether they occurred as a direct result of an initiative by your institution to organize or promote employee participation in the activity. If so, they count as volunteerism; if not, they should not be reported at all. Second, calculate the value of the activities by determining if they involve direct health care services or non-health care services and by referring to the guidelines set forth in the definition of Employee Volunteerism in the Reporting Guidelines Glossary. Finally, determine whether they relate to a Community Benefits Program or to a Community Service Program and report them accordingly.
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