What is Records Management?
Records management means the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved with respect to records creation, maintenance, use, and disposition in order to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and economical management of agency operations. Objectives of Records Management • Accurately and completely document the policies and transactions of the Federal Government. • Control the quantity and quality of records produced by the Federal Government. • Establish and maintain mechanisms of control with respect to records creation in order to prevent the creation of unnecessary records and with respect to the effective and economical operations of an agency. • Simplify the activities, systems, and processes of records creation and of records maintenance and use. • Preserve and dispose of records in accordance with the governing statutes. • Direct continuin
Records management is defined by Mississippi law as “the application of management techniques to the creation, utilization, maintenance, retention, preservation and disposal of records undertaken to reduce costs and improve efficiency of record-keeping. Records management includes management of filing and microfilm equipment and supplies, filing and information retrieval systems, historical documentation, micrographics, records system scheduling and vital records protection.
A record is a document or other electronic or physical entity in an organization that serves as evidence of an activity or transaction performed by the organization and that requires retention for some time period. Records management is the process by which an organization: • Determines what types of information should be considered records. • Determines how active documents that will become records should be handled while they are in use, and determines how they should be collected once they are declared to be records. • Determines in what manner and for how long each record type should be retained to meet legal, business, or regulatory requirements. • Researches and implements technological solutions and business processes to help ensure that the organization complies with its records management obligations in a cost-effective and non-intrusive way. • Performs records-related tasks such as disposing of expired records, or locating and protecting records related to external events suc
