What is Proof of Service and When is it Used?
Proof of Service is a method of verifying that a document has been transmitted to an individual, union, or an individual’s representative. A Proof of Service may be required under certain provisions of a collective bargaining agreement or the Personnel Policies for Staff Members (PPSM). Managers and supervisors should review the appropriate article or policy when taking an action. Who Signs a Proof of Service? • The signator on the Proof of Service cannot be a party to the subject matter of the document. In other words, the supervisor signing the discipline letter cannot sign the Proof of Service. • The signator to the Proof of Service should not be a bargaining unit employee or a subordinate of the individual to whom the document is addressed. Proof of Service by Personal Delivery When delivery is to be made by personal presentation, the person who will actually deliver the document(s) should complete the “Proof of Service – PERSONAL DELIVERY” form and hand the document to the address
