What is my responsibility related to the vendors that I bring into the Medical Center?
Before allowing vendors’ access to the Medical Center, they need to check in with Material Services. Once this is complete, they should be wearing the Visitor ID at all times while in the Medical Center. Do not leave vendors alone in areas with PHI that they do no need to have access to i.e., clinic work areas. It is recommended that they wait in the he waiting room.
Prior to arrival, you need to place them into the Visitor system either yourself, if you have access, or contact Material Services to do so. You need to make sure that they have checked in with Materials Services prior coming to your department. When coming to your department, they should be wearing the Visitor ID, if they do not have one on arrival, send them to Material Services prior to admitting them to your department. If you follow this process, you can be confident that the appropriate confidentiality paperwork has been signed by the vendor with Materials Services. It is important to remember to not leave vendors alone in areas with PHI that they do not need to have access to i.e.: clinic work areas. It is better to have them wait in the waiting room.
