WHAT IS AN RDA (RETENTION DISPOSITION AUTHORIZATION)?
An RDA is a statement of records scheduling and the RDA form is available on line. It provides instructions and information as to the record content, format, length of the retention period, official record location and disposition. The RDA assists agencies in managing records throughout the records life cycle, from creation through disposition. State statutes require that the agency prepare an RDA within one year from the time a record series is created and before any of the records can be disposed of. RDA’s should be submitted through the designated agency records officer. Some records are important enough to warrant storage at the State Records Center, and some are not. Agencies need to properly analyze their records and prepare an appropriate RDA before they may store records at the State Records Center. This ensures management of the record series from the time the record is created through the final disposition. Agencies must have an approved, current, Records Disposition Authoriz
