What is a recordkeeping system?
A “recordkeeping system” is a manual or automated system that collects, organizes, and categorizes records, facilitating their preservation, retrieval, use, and disposition. A recordkeeping system has four components: • Records – information resources, in any format, that are: • created in the course of business, • received for action, or • needed to document Agency activities. • People – the Records Liaison Officer and records contacts, who oversee a records management program; and Agency staff, who create, receive, and use records in conducting EPA business. • Processes – procedures on how to manage records throughout their lifecycle. • Tools – equipment and software used to capture, organize, store, track, and retrieve the records.
