What Is a Filing Cabinet?
A Filing Cabinet is a group of related Documents, such as all the Documents that would belong to one department or departmental function, one family member, or any unit within your organization that would logically own Documents. The following points are essential to understanding and using Filing Cabinets: • You must assign a Document to a Filing Cabinet at the time you scan or import the Document. • Each Document belongs to the Filing Cabinet in which it was scanned and cannot be shared with other Filing Cabinets. Moving Documents between Filing Cabinets should be considered carefully, as the Documents must be imported into the new Filing Cabinet and removed from the current Filing Cabinet — thereby losing all their indices. • Each Filing Cabinet has its own Folders, Folder Indices, and Document Indices. • By planning and creating your Filing Cabinets ahead of time, filing and retrieving Documents will be both faster and easier.
