What information should be on the bid sheets for the silent auction?
The top of the sheet should include the auction item number, a description, the value, the donor, and any restrictions on the item. The middle area should include the minimum opening bid and the requested bid increment, and at least 10 lines for guests to enter their name or bidder number and a bid amount. You can also have a section at the bottom of the bid sheet that is cut off to serve as a claim check when the buyer pays and needs to collect his item. Make sure your forms are easy to read even in dim lighting. When bidding closes and the runners remove the top bid sheet from the table, you need something left behind to identify the high bidder. An inexpensive method is to create a second page for each bid sheet where the runners write in the winning bidder number and high bid as soon as bidding closes. These sheets stay on display with the item while the cashiers process the original bid sheets.
