What if I’m not the buyer on the PO? The only person who can finally close a purchase order is the person listed as the buyer on the PO.
If the purchase order was created by a Central Procurement Services Buyer, then you MUST complete a Purchase Order Change Request form found on Procurement Services website: http://www.procurement.virginia.edu/main/forms/POChangeRequest.html. Indicate the PO number that you wish to have finally closed, mark the check box for the ‘All expected invoicing against this PO is complete — please reduce to invoiced amount and close’ option and enter a comment of “Finally Close” in the ‘Reason for Change’ field. Populate the Requestor information section and submit. If you are a departmental PO Purchaser or PO Requester who must act on behalf of a PO Shopper (they do not have access to finally close their purchase orders) or a prior employee within your department, follow the instructions below for updating the buyer name on the PO in order to finally close it. (NOTE: Under no circumstances may you change the buyer on a PO that was created by Procurement Services.
