What if an employee puts in their absence weeks or months later?
If an employee enters an absence weeks or months later, it has no impact on his/her pay. The employee gets ‘regular’ pay instead. However, the department does not get a “credit” for the time taken, so the budget is not relieved. And, on sponsored accounts, we will be violating our agreement with federal research sponsors about how we will account for employee vacation costs. Once the time has been entered and approved, the accounting will be adjusted with no impact to the employee’s gross or net pay. If submitted months later, however, the financial reporting period has likely closed and expenses have already been charged. Late reporting has an impact to department’s financial reports as well as the accuracy of the employee’s balances.
