What happens if Ive submitted an expense report for a trip that gets cancelled?
As soon as you know the trip is cancelled, notify the applicable vendors (i.e., hotel, airline and/or conference facility) and request a credit. If non-refundable tickets were purchased, these should be applied to a future trip. Once any credit(s) appear in the EMS system, you will need to create and submit another report and reference the original report (use the original ER# field on the Report Settings screen) to show the updated information. Please note that cancellation fees and penalties may not be allowed on grants; consult your business manager for confirmation.
