What government forms and publications are needed to do payroll?
A complete list and instructions are available in Commerce’s Payroll Handbook for Small Communities. You should also contact your local IRS and State Department of Labor offices to confirm what you need. At a minimum, the following are required: • A federal form W-4 and a federal form I-9, filled out by the employee providing the employee’s personal information and verifying the employee’s eligibility to work in the U.S.; • A federal form 8109 or 8109-B which is used to make your federal tax deposits (employee withholding, social security, and medicare) to your federally approved financial institution; • A federal form 941 to make quarterly withholding and payment reports to the federal government; • A federal form W-2 to make annual withholding and payment reports to the employee and federal government; • A federal form W-3 to transmit the W-2s; • A State Department of Labor Employer’s Quarterly report form; and • Federal publication 15 Circular E in order to calculate the employee’s
