What does the employer do with completed Declaration of Coverage forms?
Do not mail them to the Vermont Department of Labor. The employer must retain them in their records for three years. Q: What constitutes health care coverage and how will the employer know if an employee is covered? A: For purposes of HC Contribution reporting, coverage includes Catamount Health plans, Medicare, Medicaid, the Vermont Health Access Plan (VHAP), or a private or employer-sponsored insurance plan that includes both hospital and physician services. In the case of a “seasonal” and “part-time” employee, who are not eligible for the employer’s plan, health care coverage EXCLUDES VHAP and Medicaid. Employers who offer to pay a portion of a health care plan must annually obtain a Declaration of Coverage from employees who are not enrolled in the plan the employer you provides. Q: What if my employee’s health care coverage changes after the Declaration is completed? A: An employee can complete a new declaration at any time. Reporting must be done in accordance with the last decla
